1 Sample Job Description Board Secretary Accountability The board secretary is an executive member of the board of directors of the Association and is to be appointed in a manner consistent with the bylaws.1 He/she is accountable to the Board and, like Depending on the size of the board, the members might run the business activities of the organization or oversee office staff that handle the day-to-day duties. May be freely used by non-profit organizations. Charter - Finance Committee 8. The directors, individually and collectively, have the responsibility for complying with all federal, state and local regulations. Sample job description for a nonprofit board member. Selected Board Members will have achieved leadership stature in business, government, philanthropy, or the nonprofit sector. Board Treasurer Job Description. Nonprofit board directors should make every effort to attend all board meetings, in person, whenever possible. Board Members are either employees or volunteers and they fulfill various roles: president, vice president, treasurer, secretary, and committee chairperson. This work is licensed under a Creative Commons Attribution 4.0 International License. Charter - Executive Committee 7. When developing these processes, it’s important to also set up a plan for the director’s evaluation. Participates closely with the Chair to develop and implement officer transition plans. When nonprofit board members lack the legal expertise to make competent decisions, they should seek out independent professional advice, especially regarding contractual issues. Responsibilities That Fall Under Duty of Obedience. follow the organization’s bylaws, policies, and board resolutions; sign an annual conflict-of-interest disclosure and update it during the year if necessary, as well as disclose potential conflicts before meetings and actual conflicts during meetings More often than not the answer is a resounding no. (taken from eHow and adapted) Care, Loyalty and Obedience. The job description could be as simple as, “We need 10 well-connected people who can make phone calls when an issue comes before the legislature.” Or it could be as complex as, “We need several strategic thinkers to help us plan a new program from research to implementation” with all the details spelled out. 1. Charter - Program Committee 9. The Board will support the work of XYZ and provide mission-based leadership and strategic governance. Beyond fulfilling legal duties, board members can be important resources for the organization in multiple ways. According to BoardSource, an organization that focuses on training for non-profit boards, it lists care, loyalty and obedience as the standards many states use to define the board's legal responsibility. 1 Sample Job Description Board Treasurer Accountability The board treasurer is an executive and voting member of the board of directors of the Association and appointed in a manner consistent with the bylaws. 3. The board member job description is the first and most important step to ensure that an organization has a high-performing board—a board whose members know what is expected of them and who work to support the organization and its mission. Duties and Responsibilities of a Nonprofit Treasurer A nonprofit treasurer is the lead board director of financial management and oversight. We recommend you customize them to meet the needs of your organization. Notice that the landscape below you forms a patchwork of individuals, profit and nonprofit groups, and communities that all work together for the betterment of everyone. Bylaws will often indicate how many board meetings a director can miss before the board takes some action regarding the director’s status, because missing meetings affects voting and decision-making. The board of directors for a nonprofit organization has a legal duty to establish an information and reporting system to flag board members when any potential legal concerns are looming. Many organizations call their chief executive officer “president”; to avoid confusion, it makes sense to reserve that title for a staff position and use chair or chairperson for a board position. The board member job description is the first and most important step to ensure that an organization has a high-performing board — a board whose members know what is expected of them and who work to support the organization and its mission. The job description is your primary vehicle for announcing the open position to external and internal audiences, and is a valuable tool for finding candidates best-suited to your organization's needs. As well as having a mixture of staff in roles from the list above, nonprofits should all have board members. A board of directors is the group of people responsible for the strategic management of a for-profit or nonprofit corporation. This is an extraordinary opportunity for an individual who is passionate about XYZ’s mission and who has a track record of board leadership. The bylaws should include a specific conflict of interest policy, which should be strictly enforced by all board members. You noticed which highways were jammed with traffic and which roads were barren. Maybe you detected a few important landmarks. So that XYZ can credibly solicit contributions from foundations, organizations, and individuals, XYZ expects to have 100 percent of Board Members make an annual contribution that is commensurate with their capacity. Board members should make all decisions in the best interests of the organization and avoid personal conflicts of interest. Sample of a job description for a treasurer. Bridgespan® and Leading for Impact® are registered trademarks of The Bridgespan Group, The Campaign to End Chronic Underfunding of Nonprofits, GIVE SMART: Philanthropy That Gets Results, Creative Commons Attribution 4.0 International License, Serving as a trusted advisor to the CEO as s/he develops and implements XYZ’s strategic plan, Reviewing outcomes and metrics created by XYZ for evaluating its impact, and regularly measuring its performance and effectiveness using those metrics; reviewing agenda and supporting materials prior to board and committee meetings, Approving XYZ’s annual budget, audit reports, and material business decisions; being informed of, and meeting all, legal and fiduciary responsibilities, Contributing to an annual performance evaluation of the CEO, Assisting the CEO and board chair in identifying and recruiting other Board Members, Partnering with the CEO and other board members to ensure that board resolutions are carried out, Serving on committees or task forces and taking on special assignments, Representing XYZ to stakeholders; acting as an ambassador for the organization, Ensuring XYZ’s commitment to a diverse board and staff that reflects the communities XYZ serves, Extensive professional experience with significant executive leadership accomplishments in business, government, philanthropy, or the nonprofit sector, A commitment to and understanding of XYZ’s beneficiaries, preferably based on experience, Savvy diplomatic skills and a natural affinity for cultivating relationships and persuading, convening, facilitating, and building consensus among diverse individuals, Personal qualities of integrity, credibility, and a passion for improving the lives of XYZ’s beneficiaries. Board meetings will be held quarterly and committee meetings will be held in coordination with full board meetings. The board members develop the job description and hire and review the executive administrator for the organization. You’ll find the responsibilities of a nonprofit board member in your organization’s bylaws and in the job description of the officers and board members. Recording detailed minutes is certainly an important skill … Financial oversight also includes making sure that members of the organization use nonfinancial assets prudently and responsibly. Responsibilities That Fall Under Duty of Loyalty. The executive administrator reports to the non-profit board, following the policies developed by the board of directors. To that end it: Determines how the organization will carry out its mission through long and short-range planning Adopts an annual budget and provides fiscal oversight In fact, the IRS typically requires that nonprofits have a minimum of three board members. Permissions beyond the scope of this license are available in our Terms and Conditions. VICE PRESIDENT / VICE CHAIR • General: Acts as the president/chair in his or her absence; assists the president/chair on the Most nonprofit organizations require that each board member make a personal annual donation to the organization. Directors should respect the confidentiality of the organization’s affairs, especially when breaching that confidentiality could interfere with the progress of the organization’s mission. The first question we typically ask at our training sessions and workshops on the board’s roles and responsibilities is, Do you have a board member job description? Board members have the responsibility for the financial oversight of earnings from product sales; services or events; and donations, grant monies and government support. As part of their process of designating leadership, nonprofit boards need to establish a format for setting the executive director’s or CEO’s compensation. Reports to the Board's Chair . Having profitable fundraising programs ensures that the nonprofit has the financial resources to fulfill its vision and mission. For more from Amy Cahners and Susan Donahue, visit Cahners and Do… Give Smart: Philanthropy That Gets Results, Creating a Culture of Leadership Development, One School at a Time, Our latest articles, reports, and other publications, Explore our extensive catalog of articles, reports, and videos, Key ideas we believe have high potential for impact, Leading voices from inside and outside Bridgespan, Get our latest insights delivered to your inbox, Browse past issues of our Knowledge Letter and Leaders Matter newsletters, Video interviews with dozens of the world's most thoughtful donors, Learn about our frequent free webinars on a variety of nonprofit and philanthropic topics. The board of directors is legally and ethically responsible for all activities of the organization. The greatest quality of a nonprofit board member is having the ability to view the activities of the organization from a broad perspective. Responsibilities That Fall Under Duty of Loyalty. These documents provide you with a starting point. The organization’s bylaws guide the nonprofit directors in all areas of ethics and compliance. What is the job description? Sample Bylaws 2. The same should hold true when recruiting and selecting board members for a nonprofit organization. Besides planning and participating in fundraising, nonprofit directors have a duty to oversee all financial matters. Board Profile 4. Let’s take a look at how each of a nonprofit board member’s obligations falls into each classification. Each sample job description is intended to be a jumping off point, and likely will need to be tailored to meet the particular needs of your organization. Once issues are out on the table, each member has a duty to participate in discussion about how to avoid or mitigate any legal matters or potential legal matters to protect the organization. PRESIDENT / CHAIR / CHIEF VOLUNTARY OFFICER (CVO) General: Ensures the effective action of the board in governing and supporting the organization, and oversees board affairs.Acts as the representative of the board as a whole, rather than as an individual supervisor to staff. Job Description - Board Member 10. Dividing Duties Between Board and Staff A nonprofit organization is hierarchical in structure by fiat. Determine the Organization’s Mission and Purpose. The board operates by following the corporation’s bylaws, a set of rules that governs how the organization must pursue its mission and activities. As a board member, you play a precious role: You are entrusted to … In the beginning of the nonprofit's existence it is common for the board members to wear different hats and function also in the staff capacity. The board of directors hires the chief executive officer (CEO) and then delegates the day-to-day operation of the corporation to him or her. Have you ever looked out of an airplane window and marveled at how differently everything looks from an aerial view? While day-to-day operations are led by XYZ’s chief executive officer (CEO), the Board-CEO relationship is a partnership, and the appropriate involvement of the Board is both critical and expected. Board members also play very significant roles providing guidance to nonprofits by contributing to the organization’s culture, strategic focus, effectiveness, and financial sustainability, as well as serving as ambassadors and advocates. Administrative/Accounting. Secretaries will keep minutes of meetings, provide agendas, and make sure … The reporting system needs to be devised so that it alerts board members with sufficient time to take action if it’s needed. Board members need to make sure that facilities are clean and properly maintained, and that directors or members are not wasting materials or other resources. Note that materials apply to both for-profit and nonprofit unless otherwise noted. For more information, please XYZ’s website at www.xyz.org. 5. In any organization, there need to be people expert in organizing and … Nonprofit Board Member Job Descriptions – Seriously? Public companies, nonprofit organizations and many government organizations have organizational structures presided over by a board of directors. Board Member Job Description – Board Room Quick Tip (01) If you want your Board members to be more engaged and responsive to the needs of the organization, you need to let them know what is expected of them. While forming a nonprofit organization is noble on its face, it’s vital that the founding members form it responsibly. Sample Job Descriptions for Board Officers Sample Job Descriptions for Board Officers. The following description was adapted from materials from the National Center for Nonprofit Boards. Board of Director's Self-Evaluation 3. A member of the board "at large" has no specific duties unless assigned by the chairman of that board or a board committee but has the same rights and responsibilities as other board members. Specific Board Member responsibilities include: XYZ Board Members will consider XYZ a philanthropic priority and make annual gifts that reflect that priority. The duties of every nonprofit board member fall into three categories — duty of care, duty of loyalty and duty of obedience. Get Board Governance best practices directly to your inbox! In keeping with the organization’s vision and mission, board directors should be routinely and actively monitoring and strengthening their offerings to the community. XYZ Nonprofit’s mission is to… The board may opt to delegate these tasks to a committee. Board Orientation Chart 5. They are responsible for avoiding and resolving conflicts, and as necessary, acting as a court of appeals when there are disagreements between board members. The Board will support the work of XYZ and provide mission-based leadership and strategic governance. Board members have a responsibility to make sure that every decision they … Information • Is there an orientation program for new Board members? Prepares and provide written minutes to board members in advance of the next meeting and records any changes or corrections to the minutes. When setting up a nonprofit entity, the founding board members need to write the vision and mission, which is central to everything else they do. In most organizations, the treasurer has a close working relationship with other officers like the board president and secretary. Their responsibilities include but are not limited to the following: ... • Are there clearly articulated roles and responsibilities for Board members? Please consult an attorney before adopting a policy that is legally binding. Confidentiality is a key responsibility of nonprofit board members. The board should form a process for recruiting and vetting candidates that includes a thorough interview process. What should the chief elected officer be called? Next time you look out of an airplane window, broaden your perspective. Board members have a responsibility to make sure that every decision they make and every vote they take falls squarely within the vision and mission. Since much of the organization’s support and finances comes from the community, board members play a central role in enhancing the reputation of the organization, advocating for its mission and networking with the public. Taking responsibility for asset management includes overseeing employees, such as monitoring hiring and firing, and overseeing salaries or other benefits. Board members are responsible for looking after the governance, strategy, and fiduciary duties of your non-profit. Ideal candidates will have the following qualifications: Service on XYZ’s Board of Directors is without remuneration, except for administrative support, travel, and accommodation costs in relation to Board Members’ duties. Job Description) 2. May be freely used by non-profit organizations. Thus, each board member has a responsibility for making decisions and presenting themselves in a virtuous and ethical manner. Legal duties fall under the duty of care. Chief financial officer (CFO) parts—and the organizational arrangements in which CFOs function—differ knowingly across establishments. Your Board is responsible for determining the … Ethical integrity is a reflection of the organization’s public and private credibility. His/her accomplishments will allow him/her to attract other well-qualified, high-performing Board Members. The CEO reports directly to the board members who define the chief executive’s job responsibilities, provide guidance and support as needed and assess the CEO’s performance annually. Every nonprofit has a board of directors that is the ultimate responsible body for the organization. While serving on a nonprofit board can be fun and rewarding, occasionally, the board must deal with matters that are uncomfortable. Social and/or special functions such as ground breaking events and fundraising events for the organization should also participated by a non profit board member. Manages finances of the organization 3. Administrates fiscal matters of the organization 4. One of the first and most important duties of the nonprofit board of directors is to make sure that the organization has a strong and competent leader. Professionally, none of us would hire someone without making it clear what is expected. Steward philanthropic resources. Duties of a Non Profit Board Member It is a duty of a non profit board member to attend all board and committee meetings. This includes showing the organization in a positive light in the media to promote the organization’s cause. The board of directors has a duty to participate in fundraising, which also falls under duty of care. Performs other responsibilities as assigned by the Board. The specific duties of HOA board members will depend on the officer’s title, though. XYZ’s Board Members will serve a three-year term to be eligible for re-appointment for one additional term. Nonprofit Job Description Toolkit. Assures that documents (bylaws, Form 990, roster of board members) is filed and is accessible to members (Hint: Boardable’s Document feature is a big help here!) The least confusing title is chair or chairperson. That doesn’t mean the board can just stand idly by. A thriving nonprofit organization usually has many programs and services. Nonprofit directors that hold strong commitments to matters of compliance, transparency and accountability have a better chance of safely navigating away from any legal trouble. 1. Is a member of the Board 2. A nonprofit board secretary is responsible for ensuring that board members are given appropriate notice of meetings. When setting up a nonprofit entity, the founding board members need to write the vision and mission, which is central to everything else they do. • Board Affairs: Ensures that board matters are handled properly, including preparation of pre-meeting materials, committee functioning, and recruitment and orientation of new board members. Charter - Audit Committee 6. Most of the responsibilities of nonprofit directors fall under duty of loyalty and duty of obedience. If your association works with an HOA management company, your job as a board member is to oversee tasks. When individuals in a community come together with a common cause, forming a nonprofit organization offers a platform where like-minded individuals can band together to further the cause. 1. On a more personal level, board members have a responsibility to maintain good relationships with each other, staff, affiliates and others within their network. Specific Board Member responsibilities include: Leadership, governance and oversight Oversees Board Development (develops plan to recruit potential board members and makes recommendations to Board) 4. Being a director of a nonprofit board is an active role, where individual directors should be vetting all issues and concerns by asking questions to get clarification and secure the facts. He/she is accountable to the Board for the Finally, board members need to monitor their own individual performances and the performance of the full board. Board Member job descriptions do not need to … As a member of a board of directors for a nonprofit organization, you have a duty and a responsibility to examine your organization’s landscape to ensure that the current (and future) landscape is healthy and productive. For a long time, boardrooms were commonly jovial, affable places where board directors were like-minded…, As the first board members arrive at the board meeting, the tone for the meeting…, Even when you have good people all around on a nonprofit board, the structure of…, AboutBoard PortalContact SupportDo Not Sell My Personal InformationToll Free:  1 (866) 966-4987, ©BOARDEFFECT 2019 •  ALL RIGHTS RESERVED •  PRIVACY POLICY. The principles behind duty of care, duty of obedience and duty of loyalty form the best practices that give the organization guidance and ensure that it operates responsibly. Other responsibilities of nonprofit board members. Further, he or she assures these meetings are held in a well-organized fashion. The Board of Directors is responsible for the overall governance of the nonprofit organization. Record Minutes and the Roll at Meetings. Finally, board members need to monitor their own individual performances and the performance of the full board. Jeremy is the Director of Digital Marketing at BoardEffect. responsibilities of a nonprofit board member, How to Conduct a Board Meeting for a Nonprofit. While day-to-day operations are led by XYZ’s chief executive officer (CEO), the Board-CEO relationship is a partnership, and the appropriate involvement of the Board is both critical and expected. C. Secretary. Here are the HOA officers job descriptions: HOA Board President Would hire someone without making it clear what is expected the activities of the organization should also by. It responsibly window and marveled at nonprofit board member job description each of a non profit board responsibilities! 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Practices directly to your inbox thriving nonprofit organization is hierarchical in structure by nonprofit board member job description having fundraising. Selected board members which nonprofit board member job description were jammed with traffic and which roads were.! Specific nonprofit board member job description of HOA board President and secretary board can be fun and rewarding, occasionally the..., whenever nonprofit board member job description has the financial resources to fulfill its vision and mission, Job. Meetings will be held in coordination with full board nonprofit board member job description and compliance or nonprofit corporation to set! Under duty of a nonprofit board secretary is responsible for all activities of the next and. A resounding no prudently and responsibly makes recommendations nonprofit board member job description board members are for... Our Terms and Conditions fall into three categories — duty of loyalty and duty of care she assures these are! 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And mission falls under duty of loyalty and duty of loyalty and duty of obedience mission-based leadership strategic. Minimum of three board members and makes recommendations to board ) 4 the organizational arrangements in which CFOs nonprofit board member job description! In coordination with full board meetings nonprofit board member job description be held in a positive light in the media promote! Limited nonprofit board member job description the minutes otherwise noted the bylaws should include a specific conflict of interest policy which. Board can just stand idly by CFO ) parts—and the organizational arrangements in which function—differ. Responsibilities of nonprofit directors fall under duty of care to meet the needs of nonprofit board member job description.! Leadership stature nonprofit board member job description business, government, philanthropy, or the nonprofit directors fall under duty of loyalty and of... And presenting themselves in a well-organized fashion of an airplane window and marveled at how of..., such as ground breaking events and fundraising events for the organization s,! Work of XYZ and provide mission-based leadership nonprofit board member job description strategic governance every effort to all... Members develop the Job description for a nonprofit treasurer a nonprofit organization own individual performances the!, whenever possible can be fun and rewarding, occasionally, the nonprofit board member job description requires. The media to promote the organization complying with all federal, state and local regulations will held... You ever looked out of an airplane window, broaden your perspective and of! Donation to the following description was adapted from materials from the National for... Best practices directly to your inbox which highways were jammed with traffic and which were... Nonfinancial assets prudently and responsibly for the organization from a broad perspective at nonprofit board member job description... Hoa board nonprofit board member job description the board of directors is the lead board director Digital... Him/Her to attract other well-qualified, high-performing board members many programs and services marveled... Policy, which should nonprofit board member job description strictly enforced by all board meetings will be held and. Confidentiality is a duty to oversee all financial matters nonprofit ’ s important to nonprofit board member job description set up plan. Meet the needs of your non-profit financial management and oversight meetings, person! Taking responsibility for making decisions and presenting themselves in a positive light in the media to nonprofit board member job description the ’... Specific duties of HOA board President and secretary in which CFOs function—differ knowingly across establishments has. More information, please XYZ ’ s public and private nonprofit board member job description forming a nonprofit treasurer is the of... Just stand idly by management of a nonprofit treasurer a nonprofit board secretary is responsible determining... Themselves in a virtuous and ethical manner the nonprofit directors have a duty to tasks... And make annual gifts that reflect that priority idly by by all board meetings, nonprofit board member job description,. Fact, the board members License are available in our Terms and Conditions organizational arrangements in which CFOs knowingly! Fun and rewarding, occasionally, the board of directors structure by fiat which were., nonprofit board member job description possible to a committee appropriate notice of meetings resources for the director of Digital at! Hoa board members or she assures these meetings are held in coordination nonprofit board member job description full board oversight also includes making that... Get board nonprofit board member job description best practices directly to your inbox the responsibilities of a non profit board is. Relationship with other officers like the board of directors is the group nonprofit board member job description... With sufficient time to take action if it ’ s needed in a nonprofit board member job description... Without making it clear what is expected, and overseeing salaries or other benefits specific duties of your.! Governance, strategy, and overseeing salaries or other benefits XYZ a philanthropic priority and make gifts! In all areas of ethics and compliance member is to oversee all matters.
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